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Privacy → Datawitness Privacy Policy


Last Updated: May 4th, 2009

DATAWITNESS ONLINE LTD. is committed to protecting your privacy. This DATAWITNESS ONLINE LTD. Privacy Policy applies to the Datawitness.net and Datawitness.com websites and related Datawitness websites, and governs data collection and usage of all personal and corporate information collected.

DATAWITNESS ONLINE LTD. is a web-based software application intended for the use of legal professionals, business persons and adult members of the general public.

This Privacy Policy does not relate to Linked Sites that may be accessed from Datawitness.net or Datawitness.com. Linked Sites have their own statements of privacy, which can be accessed by clicking on the links.

Collection of your Personal Information

DATAWITNESS ONLINE LTD. collects personal information in the sign-up section of the Datawitness.net website. That personal information includes but is not limited to your name, your company's name (if a Business or Legal user), your street address, city address, Province or State, country, Postal or Zip Code, telephone numbers and your e-mail address.

DATAWITNESS ONLINE LTD. keeps track of the pages our clients visit within Datawitness.net in order to determine what information is of the most concern or value to our users. This data may be used by DATAWITNESS ONLINE LTD. only to add customized content to areas of the publicly viewed website pages.

DATAWITNESS ONLINE LTD. keeps track of the frequency of use of particular data forms made available within the Datawitness program. It does not track custom form use on forms uploaded by clients. There is no personal information gathered in this process.

DATAWITNESS ONLINE LTD. uses an assigned company account number and an assigned user ID number to reference the location of your submissions on the long-term media which form the archiving portion of our service. These references are used to locate particular documents on rolls of film only when you request that DATAWITNESS ONLINE LTD. perform this service. The locating of this reference archiving information and the locating of particular documents requested by you are conducted through the use of software and hardware.

Use of your Personal Information

DATAWITNESS ONLINE LTD. uses the personal information collected from the sign-up page to deliver the service you have subscribed to on the sign-up page. DATAWITNESS ONLINE LTD. also uses your personal information to invoice you via email, bill your credit card, or contact you regarding the status of your account. DATAWITNESS ONLINE LTD. may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered.

DATAWITNESS ONLINE LTD. does not sell, rent or lease its client lists to third parties. Distributors and reseller agents selling subscriptions to the Datawitness.net service do not sell, rent or lease client lists to third parties. DATAWITNESS ONLINE LTD. may, from time to time, contact you on behalf of companies strategically allied to our company which provide enhanced security or archiving products and services.

We may hire other companies to provide limited services on our behalf, such as providing client support, processing transactions, or performing statistical analysis of our services. We will only provide those companies the personal information they need to deliver the service. They are required to maintain the confidentiality of your information and are prohibited from using that information for any other purpose.

DATAWITNESS ONLINE LTD. does not collect sensitive personal information, such as race, religion, or political affiliations.

DATAWITNESS ONLINE LTD. may access and/or disclose your personal information if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on DATAWITNESS ONLINE LTD. or the Datawitness.net website; (b) protect and defend the rights or property of DATAWITNESS ONLINE LTD. and its subsidiaries or (c) act under exigent circumstances to protect the personal safety of users of the Datawitness web based software, its websites, or the public.

Personal information collected on this site may be stored and processed in Canada or any other country in which DATAWITNESS ONLINE LTD. or its affiliates, subsidiaries or agents maintain archiving facilities, and by using this site, you consent to any such transfer of information outside of your country. DATAWITNESS ONLINE LTD. abides by the safe harbor framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of data from the European Union.

Changes to Your Personal Information

DATAWITNESS ONLINE LTD. offers its clients choices for the updating of personal information. You may make these changes yourself once logged into your user account.

Security of your Personal Information

DATAWITNESS ONLINE LTD. is committed to protecting the security of your personal information. We use a variety of security technologies and procedures to help protect your personal information from unauthorized access, use, or disclosure. For example, we store the personal information you provide on computer systems with limited access that are located in controlled facilities. When we transmit highly confidential information (such as a credit card number) over the Internet, we protect it through the use of encryption, such as the Secure Socket Layer (SSL) protocol.

Use of Cookies

DATAWITNESS ONLINE LTD. uses a single cookie that identifies your current session. This cookie is simply a string of letters and numbers such as 'dda08c348907efc05caa89cc7938d4e9' or 'e1cecd423c4c1c47ee786b852aba2560'. All data associated with your session is stored on our server. Your user name, password and other personal data are not stored in cookies.

Advertising

DATAWITNESS ONLINE LTD. does not allow advertising on Datawitness.net. Any logos found on the website are those of strategically allied partners who provide hosting, security or archiving services or products which form an integral part of the Datawitness system. Any offerings or promotions by these partners will be made directly to you. We do not provide our client lists to partners.

Enforcement of this Privacy Policy

If you have questions regarding this policy, you may contact DATAWITNESS ONLINE LTD. at admin@datawitness.net.

Changes to this Policy

DATAWITNESS ONLINE LTD. will occasionally update this Privacy Policy to reflect company and client feedback. If you are a client of Datawitness.net, you may be advised of any updates via email.

Contact Information

DATAWITNESS ONLINE LTD. welcomes your comments regarding this Privacy Policy. If you believe that DATAWITNESS ONLINE LTD. has not adhered to this Policy, please contact DATAWITNESS ONLINE LTD.

Attention: Privacy
Datawitness Online Ltd.
900 - 555 Burrard St.
Vancouver, British Columbia
Canada V7X 1M8
Last Updated: May 4th, 2009

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Ontario Institute of Audio Recording Technology

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