Records Retention For Legal Firms Simplified By Richmond Company
Oct 9th 2006
Richmond, British Columbia – October 9, 2006 – Long-term records retention in paper form is a burden from which law firms are seeking relief. But they customarily keep client records for years to protect themselves in the event of future liability lawsuits.
Datawitness Online Ltd. helps law firms and organizations meet rigorous compliance requirements for records retention. "We find law firms face a double burden imposed from within for risk mitigation and from without by regulators and governing bodies. Our solution is to convert archived paper to digital files that can be accessed and managed online, via the Internet. And we freeze the integrity and authenticity of digital documents by capturing them on unalterable microfilm," said CEO Jag Gillan.
"We look forward to demonstrating our records management and archiving products to the legal community at the Pacific Legal Technology Conference," said Gillan. "Paper record retention is a thorn in the side of administrators managing legal practices of all sizes. We can help them solve a big challenge without sacrificing the integrity or accessibility of their records."
Datawitness Online Ltd. will attend the Pacific Legal Technology Conference at The Westin Bayshore in Vancouver, B.C. on October 13, 2006.
About Datawitness Online Ltd.: Datawitness, located near Vancouver in British Columbia, Canada, provides online authentication and archiving solutions. Datawitness services enable businesses and governments to authenticate at source to mitigate future risk and liability. Datawitness also increases workflow efficiency by merging the immediacy of online document management, retrieval and viewing with offline microfilm archival integrity.
Developed with the assistance of the Eastman Kodak Company of Rochester, New York, Datawitness' web-based, patent-pending technology functions as a virtual notary service. Datawitness clients can authenticate and archive documents, and sign and send agreements and business documents for electronic signature via the Internet. The Datawitness system automatically timestamps, secures and stores in a database all digital documents or communications and preserves them in duplicate microfilm archives. The records are impervious to electronic attack and provide an irrefutable 3rd-party evidentiary audit trail.
The microfilm used for archiving is certified stable for 500 years by Kodak. The microfilm archiving process employed by Datawitness meets the requirements of the Canadian General Standards Board standard for Electronic Records as Documentary Evidence and maximizes the admissibility of archived records in court proceedings. Datawitness services are available to the public at www.datawitness.com or to registered customers of BC OnLine at https://www.bconline.gov.bc.ca
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